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Executive Committee of the American Institute of Physics

Minutes of Meeting

February 22, 1940

I. The Executive Committee met at the call of the Chairman at 10:15 a.m., Thursday, February 22, 1940 at the office of the Institute of Physics, 175 Fifth Avenue, New York, N.Y.

Present: Chairman Tate, Messrs. Hardy, Pegram and Waterfall, also Director Barton and Mr. M. J. Kelly, Chairman of the Committee on Applied Physics, by invitation.

Absent: Messrs. Klopsteg and Peek.

II. Minutes of Meeting, November 30, 1939:

The Minutes of the meeting of November 30, 1939 were presented and approved as manifolded and sent to the members.

III. Mathematical Reviews:

Dr. Warren Weaver of the Rockefeller Foundation, member of the Committee in charge of the new abstracts publication, Mathematical Reviews, made enquiry as to whether the Institute of Physics would undertake to guarantee seventy-five new subscriptions for this journal from the members of the societies of the Institute if the subscriptions were offered at one-half price.

After discussion it was agreed to refer this enquiry to each of the member societies.

IV. Director’s Report:

Mr. Barton submitted a report of the operations of the Institute for the year 1939.

After it was read and certain revisions were agreed upon, on motion it was voted:

To approve this report of the Director as part of the Annual Report of the Governing Board to be presented to the Annual Meeting of the Institute on February 23, 1940, the other part to be the audited financial report for 1939.

A copy of this Director’s Report is attached to the official Minutes.

V. Symposium on Applied Nuclear Physics:

The opinion of the members of the Executive Committee as to having the Institute sponsor a symposium on applied nuclear physics to be held at the Massachusetts Institute of Technology, which institution would meet all the necessary expenses, had been requested by mail. Mr. Hardy in his response had raised the question of the general conditions under which the Institute might appropriately cooperate with another institution in a symposium meeting.

After discussion on motion it was voted:

that it was the sense of the Executive Committee that in any case in which the Institute should undertake to sponsor a symposium or similar meeting the committee in charge of the symposium should be a committee appointed by the Institute of Physics, on which committee there would be appropriate local representation.

On motion it was voted:

to approve the sponsorship of the Institute and the appointment of a committee in charge of a symposium on applied nuclear physics to be held in cooperation with the Massachusetts Institute of Technology with the understanding that the Massachusetts Institute of Technology would take care of the expenses of the symposium.

VI. Report of Publication Manager:

Miss Mitchell as Publications Manager submitted charts showing in figures and graphically a survey of the activities of the publication department 1933-1939. A copy of this survey is attached to the official Minutes.

On motion:

the thanks of the Committee were voted to Miss Mitchell for this report.

VII. Draft of 1940 Budget:

The Director presented a draft of a budget for 1940.

After discussion on motion it was voted:

that this tentative draft for a budget for 1940 be presented to the Governing Board as a basis for the budget of the Institute for the year.

Copy of the draft of the budget is attached to the official Minutes.

VIII. Review of Scientific Instruments:

On motion it was voted:

that to be effective as soon as possible, probably September 1, 1940, the subscription price of the Review of Scientific Instruments for non-members of the societies of the Institute, be raised for domestic subscriptions from $3.00 to $3.50, for foreign subscriptions from $3.50 to $4.00.

IX. Policy of Refunding Cancelled Subscriptions:

On motion it was voted:

that it be the policy of the Institute not to accept cancellations on subscriptions once service has been started but that exceptions may be made at the discretion of the Director and Publications Manager and in such cases the amount refunded shall be prorated on the unexpired portion of the subscription period.

X. The Committee adjourned about 2 p.m.