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Preparing manuscripts for submission to AIP Journals

AIP accepts author-prepared text files in the following formats: REVTeX/LaTeX and Microsoft Word. For instructions on each, see the relevant instructions below.

Preparing a manuscript using Microsoft Word

Important note on versions of MS Word | Tables | Math and MathType

When preparing a manuscript in Microsoft Word for submission, meticulous attention to the following, brief guidelines will help not only the publisher but also the author, since careful preparation is the most important single factor assuring error-free printed text that precisely reflects the author's intent.

Download a pdf of these notes

To use MathType or the old Equation Editor 3.0, you will need to:

  • Select Object on the Text section of the Insert tab
  • Select MathType/Equation Editor in the drop-down menu

Tables

Tables should be created with Word's Insert Table function. If the table has already been made, please be sure it has been made with Word's Table features. Tables created with spaces or tabs will create problems and may be improperly typeset. To assure you table is published as you wish, you must use Word's table function.

Math and MathType

Check and ensure that the following items are created or captured as MathType objects:

  • Mathematical variables
  • Mathematical expressions and any other expressions that contain an operator
  • All display equations, regardless of what elements they contain
  • Chemical expressions that contain superscripts or subscripts or that contain operators or fences
  • Any in-line equations

When in doubt, it is always best to err on the side of caution and capture all expressions and variables in MathType.

  • All numbers in equations should be styled as Math.
  • All roman text in equations, including roman functions, should be styled as Text.
  • All bold text in equations should be styled as Vector/Matrix, not as a bold version of the font (for example, do not use Euclid Bold).
  • All operators should be styled as Math, not Text.
  • Do not use Other styles.
  • Use MathType spacing (thin space, thick space) for all spaces between numbers and units of measure, around roman functions, etc. Spaces must be designated as thin space or thick space, not as “Text”.
  • All alignment marks should be deleted.
  • Use MathType Preference File: Times+Symbol 12.eqp.

Preparing a manuscript using LATeX

AIP now offers style files for AIP Journals. These style files work with REVTeX 4.1 and are included in the REVTeX 4.1 package. All AIP journals will accept REVTeX/LATeX files, however, it is important to note that AIP does not compose/typeset pages in TeX. Instead we use the generic markup language XML (Extensible Markup Language). As a result, the format and layout, especially math, may look somewhat different to what was originally created in TeX. While we appreciate the benefits to authors of preparing manuscripts in TeX, especially for math-intensive manuscripts, it is neither a cost-effective composition tool (for the volume of pages AIP currently produces) nor is it a format that can be used effectively for online publishing.

Style files for LATeX submissions

The REVTeX 4.1 package includes AIP style files. By downloading REVTeX 4.1 you are also downloading AIP style files. Instructions for each are available in the REVTeX package. For questions regarding the AIP style files, please email tex@aip.org.

The AIP Style files can be downloaded below and will only work with REVTeX 4.1 and the latest version of natbib, natbib8.3.

UDPATED 12/27/2011

The REVTeX 4.1 package has been updated with changes for AIP Journals for 2012.

Physics of Fluids will see a format change for 2012. The "reprint" option has been changed to reflect the new format; single column, single spaced.

DOWNLOAD REVTeX 4.1 HERE

Submitting a Manuscript

To submit a manuscript to a particular journal, please click on the journal's name below which will take you to the journal's Peer X-Press submission site. For more information about each of the journals, please visit journals.aip.org.

AIP Journals