Assembly of Society Officers - 2021

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AIP Assembly of Officers 2020

AIP Member and Affiliated Societies convene to discuss areas of mutual concern at the annual Assembly of Society Officers. Session topics range from challenges/innovations in scientific publishing to public policy issues, from supporting/growing the membership base to trends in philanthropic giving, from supporting science education to promoting science as a viable career choice to a diverse population. The Assembly is also a forum where Member and Affiliated Society representatives can become better acquainted and share ideas.

2021 Agenda

This year's virtual Assembly will be split into two separate days.

Part 1: New Constructs for Science Policy 

This session took place on March 25, 2021. The full recording and more can be accessed here.


Part 2:  Future of Association Convening: Envisioning for The Sciences (FACETS)

This session took place on April 22, 2021.  Scroll down past the agenda to view a recording of the sesssion.

AIP has just released its latest Letter Report, FACETS, which examines how scientific societies and associations might re-imagine and optimize the meetings of the future to communicate science and serve scientists at all career stages, given the impacts of the COVID-19 pandemic on the physical sciences. Members of our expert panel will describe opportunities and ideas for new ways to exchange science, support professional growth, build community, and develop partnerships. Hear thoughts on how societies can continue to deliver unique value, through evolving forms and mediums, to be even more impactful to members and the broader research community.

*** Registrants:  Please watch this pre-recorded content (~15 min) and read the letter report before coming to the Assembly. We will spend most of our time engaging in active discussion (as opposed to detailed presentations). This material will help you prepare for our exchange. 

Download the full report here


Michael Moloney, Chief Executive Officer, AIP 

The FACETS Report: Major Ideas and Section Overview
Session Chair: Christine McEntee, Chair of FACETS, Principal, CWMcEntee LLC, Former CEO, American Geophysical Union  

Short introductions of report topics, setting the stage for breakout room discussions:

  • Structures and Forms of Convening - Christine McEntee, FACETS Chair
  • Future of Science Exchange - Brian Papa, Associate Executive Director, American Meteorological Society 
  • Accessibility and Audience Reach - Lily Wang, Professor and Associate Dean for Faculty and Inclusion, College of Engineering, University of Nebraska – Lincoln, former president of Acoustical Society of America 
  • Conference Partnerships - Lauren Kane, Chief Strategy Officer, Morressier  
  • Building a Sustainable Business Model - Kevin Marvel, Executive Officer, American Astronomical Society  

Breakout Discussions
Participants will have their choice of breakout rooms, related to report topics that most interest them.

Frameworks to Break the Mold of Traditional Approaches to Conference Planning
Christine McEntee, Chair of FACETS, will give a brief introduction

Breakout Discussions
Participants discuss how to put elements of the report into practice, and share experiences with their society's efforts to embrace innovation in evolving their meetings.

Open Discussion  
FACETS panelists and participants exchange additional insights and takeaways.


Recordings and Transcripts of Assembly Sessions

Main Room Transcript (PDF)


Breakout Room 1 Transcript (PDF) - One group's discussion on departing from traditional approaches to planning/Making Room for innovation


Breakout Room 2 Transcript (PDF) - Another group's discussion on departing from traditional approaches to planning/Making Room for innovation


Points of Contact

For general questions about the event or the content, please contact:

Frank Graeff
AIP Member Society Liaison
fgraeff [at]

For questions about registration or Zoom, please contact:

Vanessa Bridges
AIP Meeting Planner
vbridges [at]


Previous Assemblies