Assembly of Society Officers

Save the date! Next year's Assembly will be held on March 23, 2017.

AIP Member and Affiliated Societies convene to discuss areas of mutual concern at the annual Assembly of Society Officers. Session topics range from challenges/innovations in scientific publishing to public policy issues, from supporting/growing the membership base to trends in philanthropic giving, from supporting science education to promoting science as a viable career choice to a diverse population. The Assembly is also a forum where Member and Affiliated Society representatives can become better acquainted and share ideas.

The 2016 AIP Assembly of Society Officers - Read the event summary in AIP Matters
Thursday, March 24 - Speaker presentations have been added below


8:30 a.m. Breakfast

9:00         Welcome

9:10         SESSION I        Future of the Physical Sciences; Future of Societies/Associations

How societies should position themselves to remain relevant given the outlook for physical sciences; consideration of the scope of societies and associations--where it makes sense to broaden and where it makes sense to partner--to reach new communities. What can we do as a federation of societies to elevate the importance federal science funding?

Chair and Session Framing:  Robert G.W. Brown, AIP -  Presentation

  • Robert Conn, Kavli Foundation - "The Role of Foundations and Scientific Societies in Supporting Frontier Research at Disciplinary Boundaries"  - Presentation
  • Howard Garrison, FASEB - "Federal Funding for Science and What We Can Do About It" - Presentation 


11:30       SESSION II       Engaging Communities in the Digital Age 

How societies can make the most of their social media efforts to engage the membership and/or to educate the general public. Policies for ethical social media behavior at conferences and beyond. How might societies build online communities to complement/advance their role as a professional society, or how might they partner with existing communities that self-organize online to further their mission.

Chair: Ellen Weiss, Biophysical Society

12:30 p.m. Lunch

1:20         Discussion 

2:15         SESSION III      Issues Affecting Scholarly Publishing

Trends of emerging technologies and open access and their impacts on scholarly publishing. Acceptable practice in sharing published research via scientific social networks. Organizing and publishing research data.

Chair and session framing: Jason Wilde, AIP Publishing - Presentation 

  • Kent Anderson, Caldera Publishing Solutions- "Technology and Social Trends: Nine trends society leaders are facing in the early 21st Century" - Presentation
  • Bryan Heidorn, University of Arizona - "Publication: One Immunization Against Dark Data" - Presentation  (Powerpoint)


4:10      Adjourn to RECEPTION (ends at ~5:30)




PREVIOUS ASSEMBLY (Reference only)


2014 Assembly of Society Officers

Thursday, March 27, 2014

9:30 am  SESSION I: Cultivating the membership-base in the private sector

Presentations, small group discussion, panel discussion

A significant fraction of individuals with a degree in the physical sciences work in the private sector. These scientists (especially early-career scientists) generally become lost to the professional societies, which tend to gear their products and services to the needs of those working in academia. Conferences, scholarly journals, academically-focused mentoring and networking are some of the benefits that their members highly value. Scientists employed in the private sector typically do not get the same degree of personal or professional development that comes from membership in a disciplinary society. Nevertheless, there are opportunities for societies to better serve scientists in the private sector. This session will explore ideas for bridging the gap between scientific professional societies and potential members who work in the private sector. The session will draw heavily upon input from scientists who work or have worked in industry, while also using examples from societies that have had success for reaching out to early-career professionals in industry and/or increasing their industrial membership. 

Chair and session organizer: Steven Lambert, APS Industrial Physics Fellow

APS Interactions: Spanning a Career from Academia to Industry

  • Robert Doering, Texas Instruments

Societies' Industrial Focus

AVS Programs for Industrial Outreach

  • Bridget Rogers, AVS, Chair of Manufacturing Science and Technology, Associate Professor at Vanderbilt University (14 years’ experience at Motorola)

Recent OSA Initiatives to Engage the Industrial Sector

  • Melissa Russell, OSA, Chief Industry Relations Officer 

Status and Plans for ACS Interactions with Industry

  • David Harwell, ACS, Assistant Director of Industry Programs  

Engagement with Early Career Physicists

  • Crystal Bailey, APS, Careers Program Manager

11:45  Lunch


12:45 pm  SESSION II: Programs for retaining middle school students’ interest in science

Presentations, panel discussion

In countries all over the world, student interest in science wanes during middle school—especially, but not exclusively, for girls. These crucial years characterize a fissure in the STEM pipeline; ultimately limiting the STEM educated workforce. There are a number of creative, innovative, and high-impact programs underway that aim to tap the interest of young people before they self-select out of science. Panelists will discuss inventive, informal science education programs that involve scientists, teachers, and/or families focused on recruiting and retaining young students in STEM. Professional societies can play a central role in engaging the informal science community to grow the effort, retaining middle school student interest into high school science and beyond.

Getting involved in K-12 outreach and informal science education

  • Larry Bell, Senior Vice President for Strategic Initiatives, Museum of Science, Boston  

The Ocean 180 Video Challenge

  • Richard Tankersley, Program Director, Division of Graduate Education, National Science Foundation  

Physics Quest

  • Rebecca Thompson, Director of Public Outreach, American Physical Society  

Middle School Outreach from the Harvard Smithsonian Center for Astrophysics

  • Philip Sadler, Director, Science Education Department, Harvard Smithsonian Center for Astrophysics

2:30  Break


2:45  SESSION III: Public Access Developments and Implications for Scholarly Publishing

Presentations, panel discussion

This session will look at the publishing community’s response to the February 22 OSTP directive to federal funding agencies to develop plans for public access to the published research works that arise from government funding.  How will such plans affect the scholarly publishing enterprise? Talks will include an update in public access policy and a discussion of the measure’s economic implications for the publishing industry. How are publishers coping in the short-term and what long-term strategies seem promising for future revenues?  

The changing landscape of scholarly publishing due to the open access/public access pressures

  • David Crotty, ‎Senior Editor, Oxford University Press  

Overview of CHORUS

  • Howard Ratner, Executive Director of CHOR, Inc  

Data management issues and how societies can contribute

  • David Martinsen, Senior Scientist, Digital Publishing Strategy, American Chemical Society

4:15   Closing Remarks


4:30 - 6:00   Reception - please join us