March 25, 1966

Executive Committee of the American Institute of Physics

Minutes of Meeting

Members Present: Ralph A. Sawyer – Chairman, W. W. Havens, Jr., R. B. Lindsay, Vincent E. Parker, S. L. Quimby, Mary E. Warga

Absent: S. A. Goudsmit

AIP Staff Present: Van Zandt Williams, Wallace Waterfall, G. F. Gilbert, Mary M. Johnson

The Chairman called the meeting to order at 1:35 p.m.

1. Minutes

Upon motion made and passed, the minutes of the meeting of January 25, 1966, were approved with the following correction: Page 4, Item 7 – “Bogolynbov” should be “Bogolyubov.”

2. Pre-College Physics Project

The Director explained that Philip Youngner, who now heads this project, is scheduled to leave AIP at the end of June. The 1966 budget for the project was $38,350, including $8,850 from the Sloan Foundation grant. The Director said that, although he had some doubts about the project, others felt that is had promise and should be continued for another year. To do so for the 1966-67 academic year would require adding $5,000 to the 1966 budget and committing about $23,000 to the project in the 1967 budget. The 1967 commitment may be reduce if we can get additional grant funds. The Director recommended this additional appropriation and commitment and if made, said he hoped to be able to replace Mr. Youngner with suitable successor. After some discussion it was moved, seconded, and carried without dissent that the requested $5,000 be added to the 1966 budget.

3. New Corporate Associates to be Elected

The Secretary gave some background information on the three following organizations and stated they had requested to become Corporate Associates of the Institute. On motion made and passed, they were so elected:

The Director stated that, with the above, we now have 163 Corporate Associates with gross receipts of $151,700 and an estimated net of $112,422.50 which is about the same as last year.

4. Reports of Editors

The Director said reports had been received from editors of all AIP journals except PHYSICS TODAY, where the editor is new. He gave the following statistics on growth (pages) and percentage of papers rejected which had been compiled by the Director of Publications:

The following matters were also reported and discussed briefly:

1. A proposed conference on Turbulence in Boundary Layers to be held in Tokyo, the proceedings of which would be published as a supplement to PF. The editor, Mr. Frenkiel, is endeavoring to secure funds from the Air Force to defray the cost of publication.

2. A proposal for cooperation between the Division of Physical Chemistry of the American Chemical Society and the Division of Chemical Physics of APS. DPC of ACS would like to effect an arrangement whereby their members could subscribe to JCP at AIP member rates.

3. Printing Problems. Some of our journals are coming out very late. An unusually heavy volume of work and other factors have contributed to the delays and both Lancaster Press and Byrd Press are involved. The Secretary reported that Mr. Rohrer Lancaster will visit the Institute within a week for a conference on this subject.

5. Inquiry from American Association of Physicists in Medicine

The Secretary reported receipt of a letter from the subject organization expressing interest in some form of affiliation with the Institute. Approximately one-third of their 280 members are members of APS. They are too small to become a Member or Associate Member Society so we have suggested they apply for Affiliated Society status.

6. Chinese Journal Translation

Under an NSF grant AIP now is translating all the articles in ACTA PHYSICA SINICA, publishing a periodical carrying the abstracts only, and offering Xerox copies of complete translated articles to those who wish to order them. Orders for the complete translations have been few to date. Both our Advisory Board on Translations and, we believe, NSF favor our trying to publish the full translations for a year to get a better picture of the value of the project. Our Director of Publications is preparing a proposal to NSF and would like Executive Committee approval before submitting it. By motion, the Executive Committee approved the proposed project provided NSF subsidy can be obtained which will assure no loss to AIP.

7. Progress Report of Tate Award Committee

Mr. Lindsay, Chairman of the Committee to Recommend Candidate(s) for Second John T. Tate Award, reported that eight people are being considered for the second Tate Award. He named them and asked the Executive Committee for additional suggestions if they had any, and said he would convey to his Committee the sentiments expressed at this meeting about the proposed candidates.

8. Review of Governing Board Agenda

The Executive Committee reviewed the items for discussion by the Governing Board on the following day and took action as indicated below. (Numbers refer to items in the minutes of the Governing Board meeting of March 26, 1966.)

• 3a. Designation of Five Original Member Societies as “Founder Societies”

  The By-Laws provide no special membership category for “founders” and the Committee agreed it would be best to make no distinction between Member Societies in published lists. However, the Committee felt that there should be a brief official history of AIP in which the role of various member organizations would be stated. It was suggested that Elmer Hutchisson be invited to bring up to date the history of AIP prepared by Henry A. Barton and published in the January 1956 issue of PHYSICS TODAY. The Director was authorized to extend the invitation and provide such funds as may be necessary.

• 7a. Policy on Reserve for Building Replacement

  The Committee reviewed and discussed the statement and recommendations prepared by the Secretary and the Treasurer and recommended that the three specific recommendations be adopted by the Board.

• 8. Dues Percentage to be Paid by Member Societies in 1967

  The Committee recommended that the Governing Board set 10% as the percentage of 1966 dues to be paid by Member Societies for the support of AIP in 1967.

• 11. Appointment of Committees and Representatives

  The Executive Committee called attention to the omission of S. A. Goudsmit from the Publication Board in the list which had been distributed and moved to recommend the list to the Governing Board with the addition of Goudsmit.

9. Status Report on Friends of the Niels Bohr Library

The Director reported that the number of “Friends” as well as total contributions are running behind last year. Reminders will be sent to those who have not renewed their affiliation with the hope that additional contributions will be forthcoming.

10. Next Meeting

As previously announced, the next meeting of the Executive Committee will be held on Friday, June 10, at the offices of the Institute.

The meeting adjourned at 4:05 p.m.