September 10, 1981

Executive Committee of the American Institute of Physics

Minutes of Meeting

1. Convene – Roll Call

The meeting was called to order at 1:00 p.m., Thursday, 10 September 1981, by Chairman Ramsey.

Executive Committee Members Present

Norman F. Ramsey, Chairman of AIP; Robert T. Beyer, ASA; Peter B. Boyce, AAS; Joseph A. Burton, APS; Charles B. Duke, AVS; Jenny P. Glusker, MAL; William H. Kelly, AAPT; John C. Johnson, Secretary; H. William Koch, Director

Absent – 0

AIP Staff Present

Gerald F. Gilbert, Treasurer; Robert H. Marks, Associate Director for Publishing; Dorothy M. Lasky, Outgoing Assistant to the Director; Lawrence T. Merrill, Incoming Assistant to the Director; Nathalie A. Davis, Assistant to the Secretary

Special Declaration — It was moved by the chair and unanimously endorsed by the Committee to Designate this meeting as “THE DOROTHY LASKY MEETING.” This action resulted from Dorothy's pending retirement from AIP on 16 September 1981 after 24 years of valiant service to the Institute.

Note: For ease of reference the minutes are reported in the order of the agenda and are not necessarily in the chronological sequence of occurrence of events during the meeting.

2. Minutes of Executive Committee Meetings of 26 May 1981 and 16 June 1981

After minor secretarial modifications to the drafts and upon call of the Chairman, the subject minutes were approved by consensus.

3. AIP Function Planning

1. General Background and Basic Assumptions

   Koch distributed an outline of topics to be covered under this agenda item and emphasized the need and value of planning. He expressed the hope that this special annual meeting of the Committee would provide adequate opportunity to step back and look with a broad perspective on the role for AIP in the world around us as well as to deal with more specific issues confronting the physics and astronomy community.

   Koch then offered the following as items he felt should be addressed:

   • the current trend toward decrease in subscriptions;
   • the desirability of forming a task group from various scientific societies to study the impact of new technologies;
   • possible enlargement of the Executive Committee;
   • memorandum of agreement with AIP Member Societies;
   • trends and directions on page charges and copying fees;
   • adequacy of journals to meet needs, and possible new journals;
   • overview committee(s) for liaison activities;
   • changes in AIP fiscal branch, including the new Controller;
   • changes in the Director’s office staff, with a new Assistant to the Director;
   • public relations activities in AIP and Member Societies.

   Since this discussion was for introductory purposes only, no action was taken. It was emphasized by the Committee, however, that there was insufficient quantitative information in the function plan, as distributed, or time to arrive at conclusive positions on all the items in the agenda.

   1. Long Range Planning in 1981 for 1982-87

      Koch referred to the documentation on AIP Function Planning in 1981 for 1982-87 and stated that an additional appendix had been prepared for presentations in this meeting. Specific actions and/or conclusions were not made as a separate treatment of this agenda item; however, there was extended and wide-ranging discussion of this topic later in the meeting.

   2. Status and Needs of Member Societies

      Specific services provided for each Member Society had been listed in Agenda Attachment A and distributed to all members of the Executive Committee in advance of the meeting; however, these listings were not reviewed in detail during the meeting. Rather, there were specially selected items of discussion during the course of the meeting on such matters as computerized input and output by the Societies.

   3. Status and Organization of AIP Staff

      The organizational structure of the AIP staff is shown in Section 1 of the AIP Function Planning in 1981 for 1982-87, Part II-Appendix A as of 1 August 1981. Whereas that chart shows Dolowich as the (newly appointed) Controller it does not show Merrill who had since been appointed Assistant to the Director. It has already been pointed out at the outset of the meeting that Lasky would be leaving in September; this, plus the divided physical facilities between Manhattan and Long Island prompted the urgent need to bring in new staff assistance for the AIP Director. Cecelia Brescia, as Administrative Assistant to the Director, will be involved with writing assignments and reports.

      Other changes in key staffing responsibilities were necessitated by the move to Woodbury and had already been reported to the Executive Committee, or were scheduled for reference during agenda items to follow.

2. Reviews and Projections, including Advisory Committee Reports

   It was decided at this juncture of the meeting to forego separate coverage under this item; instead, the following topics were covered under agenda items.

   • 3Bi. Marks: Functions I and III
   • ii. Koch: Function II
   • iii. Gilbert: Function IV
   • iv. Slack: Functions V, VI, and VII

3. Special Issues and Concerns

   1. Function I – Publication Production Services

      1. Status of Publishing APS Journals at Woodbury

         Marks reported that the new Publication Division II is now operating and, according to APS and confirmed by Burton, is providing excellent service. AIP's having one of the largest journals operations seems to make it a training ground for other publishing organizations. However, we are concerned about high turnover and continuing personnel needs in the Composition Division. It was emphasized by Executive Committee members that schedules must be maintained, perhaps even at increased cost.

      2. Progress with Computerized Photocomposition

         Marks reported on expansion of the computer operation. The ATEX and UNIX systems are being compared for performance. It is expected Pub II will switch from typewriter to UNIX composition by the end of calendar year 1981.

      3. Work for Affiliated Societies

         Marks reported that other organizations are looking with interest at the possible use of AIP publication services. The American Meteorological Society has expressed interest in taking advantage of the Woodbury facilities. Burton stated that while APS is delighted with the new Pub II, he recommends that AIP concentrate on current problems rather than broadening to bring in other societies at this time.

      4. Application of Digitized Full Text Data Bases

         Marks reported that some journals are now available in digitized text form from Bibliographic Retrieval Services. Lockheed Dialog (a computer distributor similar to BRS) is interested in experimenting with one of the AIP journals. The ensuing discussion led to the conclusion that this possibility should not be pursued at this time.

      5. Status of Chinese Physics and Other Translation Programs

         Koch reported that NSF has provided a grant of $105,00[0] toward the next five issues of Chinese Physics (Agenda Attachment B). He explained that many of the Chinese Academy of Science journals published under Mr. Ye, of Peking, are not favorably disposed to signing a copyright agreement; negotiations are continuing.

         There are now 84 subscribers to Chinese Physics. Metzner is serving as the editor for this journal on a freelance basis.

   2. Function II – Research and Education News Reports

      1. Appointment of Physics of Fluids Editors

         Koch explained that Frenkiel will phase out his editorial duties by the end of the calendar year and that it is planned to have Fred Ribe, of the University of Washington, in charge of plasma physics and to have Andreas Acrivos, of Stanford University, in charge of fluid dynamics.

      2. Status of Secondary Services and Proposals for Societies

         Koch explained that the proposal for AIP to become publisher of Physics Briefs was not accepted by the Germans; it will continue publication in Germany with Physik-Verlag (Agenda Attachment C). There was extended discussion on the use and ownership of the SPIN tapes made up from contributions from Member Societies and AIP for use in Physics Briefs. Discussions included costs for alternatives and special arrangements with APS. No specific proposals were developed for action.

   3. Function III – Distribution and Marketing

      1. Review of King Report and AIP Pricing

         Koch stated that the report by King and his collaborators (see Function Planning, Appendix B) represents one of the most complete studies on the use of physics journals and serves as the basis for recommendations to the Executive Committee that non-member subscription prices be increased by 60% in 1982. A wide-ranging discussion followed which included subscription trends, marketing techniques, journal content and pertinent books, reports and proceedings. No specific proposals were submitted for action.

      2. Review of Royal Society Report

         This was not discussed.

      3. Trends in On-Line Services at CAS and EI

         This was not discussed.

      4. Participation in Working Group on Publishing Consortium

         This was not discussed.

      5. Status of Copyright

         This was not discussed.

      6. Status of Possible NAS Study of Science Communication

         Koch announced the forthcoming meeting of the NAS Committee on Science Communication scheduled for 17-18 September 1981. He expressed his belief that if the Academy chooses not to pursue the study of science communication, AIP should proceed with its own study.

         There was extensive discussion on questions surrounding the establishment of new journals. It was apparently the consensus that it would be advisable to set up a committee composed of current younger scientists to study these questions, specifically including the possibility of establishing one or more new specialty journals. Koch volunteered to meet with Duke to formulate ideas on an approach for an AIP committee and to suggest proposals for discussion at the forthcoming Assembly of Society Officers. Chairman Ramsey concurred in this idea.

   4. Function IV – Fiscal Accounting

      Opening remarks on this subject were furnished by Koch. He stated that significant changes were taking place as a result of three factors, namely: 1) the new Controller is developing computerization of manual functions of accounting; 2) AIP is receiving top management assistance from Kuczmarski and Hurshman, both formerly of Touche Ross; and 3) AIP has a dedicated trained staff which can implement the proposed changes. Koch passed around a preliminary draft of a report on Hurshman’s study of the accounting system, but emphasized that it was not yet ready for release.

      1. Status of Timely Financial Statements

         Gilbert reported that a task group had been appointed on 1 July with the charge to issue, by 30 September, the interim variance statements for January to June 1981; these had previously been issued annually. It is hoped to have monthly AIP departmental statements by 1982 [subsequent to the first quarter]. The task group also developed a timetable to expedite completion of the 1981 audit: the preliminary audit work done in November and the audit completed by 31 March 1982. [Subsequent to the meeting, clarification with Touche Ross changed the completion of audit date to 30 April and the completion of prorations to 31 March.]

      2. Status of Development of Accounting Systems

         Gilbert introduced Dolowich, the new AIP Controller, to present his report. Dolowich has studied the Touche Ross materials and conducted his own survey of AIP operations. Upon flow-charting most of the accounting functions it was recognized that certain tasks needed to be undertaken immediately, and task groups were formed for this purpose. Dolowich distributed an outline of the Accounting Systems Improvement Plan (Function Planning, Part II-Appendix C) and “walked” the discussion through each of the items.

         Dolowich emphasized that the key to improvements lies in improved accounting systems before hardware changes are made. He is restructuring the accounting operation, with documentation to allow for transition with personnel changes, and is determining specifications for software and hardware. There will be an attempt to sort out those things which should be furnished to the Member Societies as well as those which are needed for audit purposes.

         He then discussed the accounts receivable area. It will be necessary to replace the antiquated NCR bookkeeping machines and to improve the collection accounting and procedures. The Univac system procedures have been streamlined to work more efficiently. Advertising accounts receivable have already been converted; Publications and Reprints are presently being converted to good computer control practices.

         Dolowich recommends revision of the travel voucher form to permit clear accounting and reporting. In the payroll area AIP has signed up with ADP for automating employee benefits and allocating payroll distribution.

         Other areas being pursued are Fixed Assets, Cash, and Other Activities, as outlined in the subject Plan. It is intended to develop personnel backup in the Accounting Department.

         In the Proposed Action Plan, the tasks to be pursued are categorized into: 1) near term – some of these are already completed; 2) mid term – these relate to timeliness; and 3) long range – as the system develops, viability will be achieved.

         In response to a question by Quinn, Gilbert stated that out-of-house quoted prices will be phased out due to timely reporting.

         Dolowich was complimented for the actions being taken and for his presentation of this troublesome area.

      3. Acquisition of Replacement Computer

         Auliano, Manager of the Data Processing Division, was introduced for this presentation. He explained that the five-year lease on the Univac computer has now expired; it is now being rented on a monthly basis until the functions are taken over by a new computer. He and Dolowich are looking at the entire market in order toselect appropriate equipment as soon as the needs are finalized. They are considering the two areas of accounting and subscription fulfillment and expect to be able to present their evaluation “within a few months.” This will first be presented to the Ad Hoc Committee on Computer Needs.

         There was considerable discussion regarding computer information and access for the Member Societies. It was concluded that: 1) a letter will go to the president and secretary of each Society and the Society member who is on the Executive Committee; 2) there is now one Committee, chaired by Quinn, on Computer Needs, which will be expanded to represent all user Societies and which will be concerned with both accounting and subscription fulfillment; and 3) this Committee will meet on 6 October and will present a report to the Executive Committee on 14 October. The AIP Secretary is to confirm any additional appointments to the Committee.

         Finally, the Societies will be provided with a computer implementation plan as soon as it is known.

   5. Function V – Information Collection and Analysis

      Ramsey welcomed Slack back during his recuperation from a serious auto-pedestrian accident. Slack made general introductory comments and stated there have been no recent changes in the directions of subject areas. AIP maintains close collaboration with other institutions such as the NAS and Scientific Manpower Commission, primarily through Beverly Porter. AIP has been following surveys of academic institutions and, more recently, has incorporated surveys of Member Societies which were published in the January issue of Physics Today.

      AIP has foregone changes in data base management due to uncertainty of computer developments which will have an impact on what can be done inhouse. The arrangements with Columbia and Brookhaven have been working well and will be continued until the new computer facilities are installed and working well.

      There was general discussion regarding technologies for storage and retrieval and on the usefulness of the information to the various technical and scientific communities.

      1. Study of Solid State History

         As reported by Slack the Institute is engaged in an international project on the early history of solid state physics and is the leader of efforts in this subject in the United States. Funds for this project have been developed for the Institute activities from private and public sources. Work is actively underway and it is anticipated that this venture will be completed in 1982.

      2. Science Education in the United States

         Slack reported that a major concern is the deficiency of science education at the high school level. The Committee for Public Policy has this as a major topic for discussion at its forthcoming meeting. NSF has made tapes from recent surveys and AIP is awaiting suggestions from the societies on possible uses of these by Porter. Slack also noted that the Center for History of Physics has just completed two major projects: 1) a set of oral history interviews on the history of astrophysics, and 2) preservation of research laboratory records. Inquiries have been received from some laboratories who have heard of the latter project.

         The Center for History of Physics endowment has now reached a quarter million dollars. A new project on cassette information, which had been deferred for years, has now been started. The Center was found to be especially helpful in preparation of the 50th anniversary issue of Physics Today.

      3. Placement Service

         Slack reviewed the background for a proposal to establish a fee schedule for the Manpower Placement Service. After considerable discussion including a proposed registration fee of $40.00 for employers, excepting educational department heads, the following motion was made by Duke, seconded by Burton, and passed with one “nay” and one abstention:

         MOVED that the Executive Committee accept this fee schedule. In addition to the schedule, the summary of open positions will be available to the public for $15.00. A report is to be presented next year at this meeting on this.

   6. Function VI – Public Dissemination

      Slack reported that the Advisory Committee on Public Education and Information has assessed the program as the “best in the business,” and he has tried to make his own assessment. Some members of the Executive Committee reported they have seen several TV spots, while others have seen none and believe more extensive distribution is needed.

      Duke discussed the forthcoming science writing seminar at IBM and wondered if this represents a problem vis à vis other corporate associates or bias relative to one lab. It seemed to be the consensus that AIP should welcome industrially sponsored seminars of this type.

      Boyce suggested that the costs of Inside AIP might be applied to external dissemination programs. It was suggested by Chairman Ramsey that the total cost of this house organ be made available to the Executive Committee.

      1. Proposal for a World Science and Technology Center

         Koch reviewed the considerations by ten science and engineering societies on the possible establishment of a World Science and Technology Communications Center. A number of meetings have been held among officers of interested societies. These societies include: AIME, AIChE, AAES, IEEE, AIP, IRI, ASME, ACM, ASCE, and AIAA. The concept of the Center is to bring together a number of organizations under one roof in some selected large metropolitan area. It would be organized on a not-for-profit basis with a governing body made up of leading national science and engineering societies, and would be expected to establish a position of scientific and technical leadership for the area in which it is located. Meetings are continuing to be held on a monthly basis to work out possible feasible approaches for development of the Center.

      2. 50th Anniversary Celebration

         Lasky reviewed plans for the 50th Anniversary Celebration which is to be held in conjunction with the Corporate Associates meeting on 15-16 October at the National Academy of Sciences building on Constitution Avenue in Washington, DC. Program and response cards have been mailed out. Souvenirs to be distributed for the occasion include the Anniversary Physics Handbook and special key chains with insignia inscription. The handbooks will later be sold for $15.00; the key chains will be distributed, also, to all AIP employees. The November issue of Physics Today will be a special issue devoted to the 50th anniversary of AIP.

      3. Export Control on Meetings and Journals

         Though the Academy has appointed the Committee on Science Freedom and National Security, with G. C. Pimentel as chairman, there was not yet sufficient progress in activities for a report at this meeting.

   7. Function VII – Liaison Activities

      1. Role of Committee for Public Policy

         Koch discussed the formation of this Committee in which each Society appointed one member. After 1 ½ years of experience, he felt that the Committee has not been as active as had been hoped for, and he solicited the views of the Executive Committee, reminding them of their suggestion last year that the CPP depend on its members and the societies rather than AIP for impetus and direction. The response of the Executive Committee was less than enthusiastic, even to the point of suggesting possible disbanding of the subject Committee, until such time as more urgent needs are recognized.

      2. Responsibilities of Directors of Governing Board

         Koch noted that there has been increased sensitivity during the past few years on the matter of law suits against members of governing boards, and he solicited advice regarding the posture AIP should take to protect its Governing Board members. Concern was expressed by a number of those present. While AIP has taken a liability insurance policy as a stopgap measure, Koch agreed to discuss this issue further with a lawyer and report back to the Committee.

      3. Privileges and Responsibilities of Member Societies

         Koch noted that background material had been mailed to all Executive Committee members (Agenda Attachment D and Agenda Attachment D-Additional) and he was seeking their views on this issue. A specific question was how AIP should relate to Member Societies in providing services. The particular issue which prompted this question was the nonpayment of invoices by APS for their prorated portion of services provided. Burton distributed a letter addressed to the AIP Executive Committee, with background information in a separate handout (copy attached to official minutes) on the APS position. After extensive discussion the following motion was made by Burton, seconded by Duke, and was passed unanimously:

         MOVED that the entire secondary information services program for 1982 be reexamined in view of the new computer data bases that will exist for APS journals on UNIX and AIP and other Society journals.

         There was discussion on reasons for lack of mutual understanding, and there seemed to be general agreement that both APS and AIP management have been remiss in their mutual obligations to one another in that APS should have paid the bill when presented and that AIP should have provided them with a more detailed explanation of the charges in question.

         Chairman Ramsey stated that the consensus seemed to be that APS should make the payment to AIP (even if under protest) and then work out the problems on proration.

         Upon motion by Burton and seconded by Duke, it was passed unanimously:

         MOVED that AIP and APS representatives get together to seek a fair and mutually acceptable charge for “Indexing and Programming” for Physical Review for 1980 and 1981. A report of the negotiations will be given to the Executive Committee at its next meeting.

         Marks concluded by saying that the burden is now on AIP staff to work out a detailed description of the method of calculating prorations and a statement of the rationale for so doing and to report on it. It is expected that this will help to truly simplify the issue of prorations.

4. Executive Session

1. New Staff Contributions

   It was agreed that the brief review of the recently demonstrated contributions by Merrill and Dolowich leads to expectations for greatly improved form, format and quantitative and timely reporting in a number of areas previously considered inadequate. But, it was pointed out that under current market conditions the type of talent demonstrated in Merrill and Dolowich can disappear almost instantaneously, and it is important to press forward as rapidly as possible at this time to complete needed improvements.

2. Copying Fees for Primary Journals

   There was discussion of the David Lazarus letter addressed to Duke, dated 3 September 1981, on copying fees for primary AIP journals. It was agreed that Duke should have an oral exchange with Lazarus rather than to try to carry the debate further in written correspondence.

3. AIP Retirement Package

   The recent past practice of bringing only proposed specialized piecemeal retirement benefit units before the Executive Committee for action is considered to be a poor management practice. It was agreed that AIP Management should propose a total proposed retirement package for consideration of adoption.

4. Quantification of Function Planning

   Though there has been marked improvement in the AIP planning documents, there is still far too little quantitative information in the documents to permit well measured decisions by the Executive Committee. AIP Management is again to be encouraged to better categorize the items within the plan, and to provide quantitative information with specific cost/effort data.

5. Comments, Conclusions, and Recommendations to the Governing Board on Function Planning

This meeting provided the opportunity for wide-ranging discussions on the items covered in the Function Planning documents. While there were many issues on which there was no resolution and for which additional categorization, quantification, and clarity of format were desired, there has been a definite improvement over prior years in the planning process.

It was generally believed that reporting to the Governing Board can best be accomplished by a general presentation by the AIP Director and the specific reports be furnished by the Treasurer on fiscal matters and by the Controller on accounting systems and fulfillment of computer needs.

6. Review of Corporate Associates Dues Scale and Complimentary Subscriptions

Lasky referred to Agenda Attachment E in which AIP requested from the Advisory Committee on Corporate Associates their views on how to meet the rising costs of journal subscriptions to corporate members. Nine widely varying responses were received from the fourteen committee members. There was a consensus that dues should be raised slightly but that the decision on this be postponed due to other immediate factors relating to the 50th anniversary.

Lasky offered a new corporation, AMP (an electronics corporation based in Harrisburg, PA), for election to corporate membership. The following motion was made by Duke, seconded by Beyer and passed unanimously:

MOVED that AIP accept AMP as a new Corporate Associate Member.

7. AIP Contributions to TIAA-CREF after Age 65

There was considerable discussion of this subject, including the practices and reasons therefore by several educational, industrial, and not-for-profit organizations. AIP Management recommended that contributions be made to age 70. Duke asked that there be a package presented in which there can be management options, and suggested looking at more general alternatives. Q. C. Johnson asked what the costs to AIP would be and others asked the legality of some alternatives.

Koch summarized the comments and suggested that Management get more background and that a decision be deferred until the next meeting.

8. Hospitalization and Life Insurance Benefits for Retired Employees

Gilbert stated that at the present time the Institute is paying the cost of Blue Cross/Blue Shield hospitalization insurance for each employee. When an employee reaches age 65 and continues to work the hospitalization insurance is converted to supplemental care by Blue Cross/Blue Shield, which supplements Medicare coverage, until the person retires. The current annual cost per employee is $125.00. AIP Management recommends that the Institute continue to pay this for future retirees. Boyce and Duke asked for precise cost figures and Kelly suggested amending the proposal to specify ten years of service as an eligibility requirement.

The motion (as amended) was made by Duke, seconded by Glusker, and carried unanimously:

MOVED that the Executive Committee accept the proposal to continue to pay the cost of supplemental Blue Cross/Blue Shield insurance for future retired employees. If they retire at age 60 with ten years of experience, AIP will pay the supplemental beginning at age 65.

Gilbert then described the current policy of paying for life insurance for each employee equal to a benefit of one and one-half times the annual salary. Upon retirement, the employees may convert the insurance on their own behalf. AIP Management recommends that the Institute pay the cost of $2,000 worth of life insurance for future retirees. The $2,000 figure was chosen because it provides a good benefit cost ratio and because this added coverage would have a negligible effect on AIP's group life insurance rates. The current cost of this extended coverage would be $5.88 per year per retiree.

The following motion was made by Kelly, seconded by Beyer, and was passed, with one “Nay” vote.

MOVED that the Executive Committee accept the proposal that the Institute pay the cost of $2,000 worth of life insurance for future retirees.

9. Bank Resolution Covering Depositary Account at Woodbury
and
10. Bankers Trust Co. Cash Connector

Agenda items 9 and 10 were discussed and acted upon together. In order to improve AIP's cash management plan, a cash connector has been acquired from Bankers Trust Co. to provide direct connection with the bank's computer by means of a data phone and an electronic data terminal. Also, a depositary account has been opened with the Chemical Bank at Woodbury, and arrangements have been made for Chemical Bank to send funds to Bankers Trust via wire transfer. Gilbert recommended that the above bank resolution be formally adopted by the Executive Committee.

The following motion was made by Burton, seconded by Kelly, and carried unanimously.

MOVED that the Executive Committee formally approve the bank resolution opening a depositary account at Woodbury.

11. Other Business

1. Member Subscription for Personal Use

   Upon recommendation of the Committee on Publishing Policy, AIP had suggested to Member Societies that they have a notice printed on their dues bills that member subscriptions are for the member's use only. Gilbert reported that this action was taken by AIP; four Societies have followed the recommendation, one has it in their letter of transmittal, and three Societies have declined.

2. Ad Rate for Physics Today

   Marks requested Executive Committee approval of an increase in the ad rate for Physics Today for a full black and white page from $1790 to $1950. Fractional page ads would be increased proportionately; current contracts would be honored.

   The following motion was made by Beyer, seconded by Glusker, and carried unanimously:

   MOVED that the Executive Committee approve the increase in the ad rate for Physics Today as stated.

3. Tax Matters

   Regarding the NYC real estate tax question, Gilbert reported that the Engineering Center had been placed on the NYC real estate tax rolls, but has since been taken off. This change was based upon their unique charter which specified no tax and the fact that they have a library open to the public. AIP is awaiting word on its appeal to be removed from the tax rolls.

   Concerning the IRS situation (Agenda Attachment E-additional), Lehrfeld, the AIP lawyer on this case, recommends that AIP sign a waiver and once it receives assessment that this be paid, but then go to tax court if an unfavorable ruling is made on the appeal now in process. No action is required at this time.

4. March Meetings

   The March Governing Board meeting will be held at Woodbury on 26-27 March 1982. It will be preceded by the annual meeting of the AIP Corporation, as required by New York State law, and the Assembly of Society Officers, the exact times to be determined. The Executive Committee will meet on Thursday, 25 March 1982.

5. Approval of Revised Constitution and Bylaws

   Secretary Johnson reported that six Societies have notified AIP of their approval, one had approved but had not yet sent notification, and two had not yet acted upon it. There was a consensus that no action need be taken at this time to expedite a response from the Societies which have not responded.

12. Adjournment

The staff was excused at 10:05 p.m., Friday, 11 September 1981, while the Executive Committee met in Executive Session (reported on p.11-12). The meeting was adjourned at 11:00 p.m. at the conclusion of the Executive Session. (As all business was concluded by Friday night, it was not necessary to meet on Saturday, 12 September, as had been scheduled.)