Communicating With Congress - Writing to a Member of Congress
“My message to you today is that if you don’t take it as one of your professional responsibilities to inform your fellow citizens about the importance of the science and technology enterprise, then that public support, critical to sustaining it, isn’t going to be there. Who knows more about science, its complex relationship with technology, the linkage between research and education, the often unexpected benefits to society, than you? Who has greater credibility in discussing science...than you? Who understands better than anyone the price our nation will pay if we fall behind in science and technology in the effort to downsize government?” -- National Science Foundation Director Neal Lane, January 15, 1996
WRITING TO A MEMBER OF CONGRESS:
One of the best ways to communicate with a Member of Congress is through a well-reasoned personal letter. Taking the time to write a letter shows sincerity and thoughtfulness. Your correspondence will more effective if you follow these guidelines:
Timing is important! A letter sent after Congress acts is a missed opportunity, while correspondence sent months before an issue is considered is likely to be forgotten.
Limit your letter to one page and one subject. Avoid scientific jargon.
In the first paragraph, explain your reason for writing. Briefly note your “credentials,” and include other pertinent information.
In the second paragraph, describe the importance of the issue. Cite relevant facts and avoid emotionalism. Frame your discussion from a national, rather than a personal, perspective.
In the third, and concluding paragraph, request (not demand) a specific action. Thank the Member for his/her consideration of your views. Offer assistance.
Cite a specific bill when possible. You may contact us at the Government and Institutional Relations Office of the American Institute of Physics for assistance (fyi@aip.org ) Ensure that your letter is legible, and includes your name, address, and telephone number.
Traditional correspondence is more easily handled, and is generally thought to be more effective, than electronic mail in many congressional offices. Faxes should be avoided unless there are time constraints.
The correct address style is:
The Honorable __________
United States Senate
Washington, D.C. 20510
Dear Senator __________:
The Honorable __________
United States House of Representatives
Washington, D.C. 20515
Dear Representative __________:
