AIP Policies that Pertain to Volunteers

All volunteers should be aware of certain key AIP policies. Many policies largely pertain to management, staff, and board members, but may pertain to volunteers as well. Special attention should be paid to the:

• Code of Conduct Policy – The Code of Conduct sets expectations for the behavior of anyone participating in or supporting an AIP program or sanctioned activity.
• Conflicts of Interest Policy – Volunteers should communicate with their AIP staff convener if they believe they have a Conflict of Interest that could influence their work for which they are volunteering.
• Travel Policy – This includes reimbursable expenses and the reimbursement process.

Please read through all AIP policies and be familiar with their content.

American Center for Physics (ACP)

The American Center for Physics (ACP) is its own 501(c)(3) organization. Its member tenants are the American Institute of Physics (AIP), the American Physical Society (APS), and the American Association of Physics Teachers (AAPT). The ACP Board, represented by leadership from each society residing in the building, manages ACP.

• ACP-MD address & mailing address: 1 Physics Ellipse, College Park, MD 20740.
• AIP’s Niels Bohr Library is located at ACP-MD. ACP-MD is housed within a University of Maryland facility. It is a 15-minute walk from the College Park Metro Station.
• ACP-DC address: 555 12th Street, NW, Washington, DC. Paid parking available in the building; Metro: one block from Metro Center station.

Tobacco-free Workplace

To comply with government regulations and to promote a healthy workplace, ACP prohibits tobacco and vaping products throughout the workplace, including offices and common areas. Designated smoking areas are available outside the building and limited to only legal tobacco products.

Business Travel Accident Insurance

As an AIP volunteer or active employee traveling on business for AIP, you are covered by the Business Travel Accident Insurance Plan, from the time you leave your place of employment or residence, until you return. To find out more, contact the office of the Chief Financial and Administrative Officer (danderson@aip.org ; 301-209-3021).

As part of your coverage, you also have a unique global emergency services program provided by Assist America. This program immediately connects you to doctors, hospitals, pharmacies, and other services if you experience a medical emergency while traveling 100 miles or more away from your permanent residence, or in another country (assistance services only – no medical expenses are payable by Assist America.) Assist America arranges and pays for services such as Emergency Medical Evacuation, and Repatriation. For more information, click here (PDF).

As part of this plan, you also have access to AIG Travel Guard Global Assistance Services, available 24/7. These services connect you to medical professionals, hospitals, pharmacies, and other essential resources if you experience an emergency while traveling 100 miles or more from your permanent residence or internationally. Services include:

• Emergency medical evacuation and repatriation
• Medical and hospital assistance
• Lost or stolen travel document support
• Legal and interpreter referrals
• Travel security alerts and evacuation assistance

Please note that these are assistance services only; medical expenses are not payable by AIG Travel Guard.

Contact and Questions

Any questions about the functioning of a specific committee, or programmatic questions about committee efforts should be referred to the official staff convener of the committee.

Any questions about this handbook or volunteering should be referred to Melissa Perry (mperry@aip.org ).