Niels Bohr Library & Archives Terms of Use

When using archival materials in the Niels Bohr Library & Archives at the American Institute of Physics, either remotely and/or in-person, I agree to the following terms and restrictions:

Access to AIP materials:

Some documents may have special limitations placed on their availability for examination and/or publication by donors or other rights holders.    

Records 25 years old or less of the American Institute of Physics (AIP), its Member Societies, or other organizations will not be accessed or copied except with the permission of an officer of the depositing organization.  Furthermore, records 50 years old or less of the American Astronomical Society (AAS) will not be used without permission of their officer. 

Quoting from materials:

I shall not quote from any of the materials to which I am given access without the permission of the proprietor of the literary rights to that material.  I recognize that, should I wish to so quote, it is my obligation to obtain such permission from the proprietor of those rights.

I shall paraphrase the material only in such detail as is essential to a just expression of its historical and scientific substance.

Crediting sources:

I agree to give credit to the Niels Bohr Library & Archives whenever documentary source material from the Library is quoted, or summarized, or otherwise used in a paper or publication. 

NB: Authors are encouraged to deposit a copy of the published results of the research with the Niels Bohr Library & Archives.

Use of facsimile reproductions (photocopies, scans, notes):

I shall not make copies (or request scans) of more than one-third of any collection.

If visiting in person, I shall not make facsimile reproduction of archival materials without permission from Library staff.  I understand that staff can prohibit copying of materials that present preservation concerns.

If I am allowed to copy, or to have copies made of any of the documents, in whole or in part, by scanning or other techniques (including digital photographs and copying by hand), I shall use the copies only for scholarly purposes and subject to the preceding restrictions.

I shall not allow any copied material to pass into the hands of others without the written consent of the Director of the Niels Bohr Library & Archives.

Reading Room Rules (for in-house visitors)

  • Fill out the call slip legibly and completely; it will be a matter of permanent record. Be sure to print your full name and institution.
  • All archival materials must be used at the tables in the Niels Bohr Library. Never fold, re-arrange, or otherwise disturb the physical state of the archival materials. Re-file material in its original order.  Pens may not be used while working with archival materials.
  • No facsimile reproduction of archival materials may be made without permission from Library staff. Researchers may not reproduce more than one-third of any collection.
  • Photography and hand-scanners are allowed in the Reading Room, subject to the same restrictions outlined in our Terms of Use.
  • Food and beverages are not permitted in the Reading Room.